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We’re Hiring!

We are seeking administrative and program support for program initiatives at the Foundation, with an emphasis on the Civic Science Fellows program.

Job Title: Program Administration
Employment Type: Full-Time
FLSA Status: Exempt
Compensation: $75,000/year plus benefits
Reporting To: Kate Belyi, Program and Knowledge


The Program Administration position at the Rita Allen Foundation will provide administrative and program support for program initiatives at the Foundation, with an emphasis on the Civic Science Fellows program. The Program Administration position will manage contact databases as well as act to ensure that different constituencies are informed and coordinated as this network-driven work develops. This will involve the exercise of discretion and judgment regarding matters of significance to the development of the Civic Science Fellows program and related efforts to advance the understanding and practice of civic science, as well as the collaborative development of resources and communications to advance these efforts.

Responsibilities Include

Contact Management Systems Administration – approximately 50%

  • Coordinate development, implementation, and training for Salesforce as a CRM system for the Civic Science Fellows program and related networks, including liaising with external implementing partners and making decisions or recommendations for action
  • Synthesize network information through the creation of reports, mailing lists, and analyses, and act to integrate with other Foundation systems
  • Maintain and update information in Salesforce and other tracking systems, including tracking and evaluating event and communication engagement in order to make recommendations to advance relationship and network development

Program Management Support – approximately 25%

  • Draft reports for constituencies (e.g., the Rita Allen Board and Science in Society Funder Collaborative) with Civic Science Fellows program updates
  • Conduct research on organizations and networks where we might build and strengthen relationships, and track program inquiries and interest
  • Manage the process of partner identification and selection for a future cohort of Civic Science Fellows (e.g., through managing a selection timeline and an LOI process for host partners), in consultation with Foundation colleagues and program partners
  • Support host partners in the Fellows recruitment process, including making recommendations to advance program objectives throughout the process and monitoring and facilitating progress
  • Contribute to the Foundation by taking on additional administrative and program-related tasks, as needed

Community Management Support – approximately 20%

  • Draft and track correspondence with members of the network, and project and plan for upcoming communications needs
  • Evaluate and track news from Civic Science Fellows and partners, regularly update colleagues, and recommend further steps for follow-up and dissemination
  • Contribute ideas, recommendations, and staffing for Civic Science Fellows community building (e.g., support for special interest groups such as Fellows career pods) as needed

Professional Development and Other – approximately 5%

  • Participate in the organizational life of the Rita Allen Foundation and Civic Science Fellows program
  • Build personal and group capacity to meet the needs of the Foundation and Fellows program, in collaboration with colleagues

To Apply

Please send a cover letter describing your interest in this position and a résumé to info@ritaallen.org and indicate “Program Administration Position” in the subject line, by November 19, 2021.

About the Rita Allen Foundation

The Rita Allen Foundation is a venture philanthropy organization that enables early-career biomedical scholars to do pioneering research, seeds innovative approaches to fostering informed engagement at the intersection of science and society, and develops knowledge and networks to build the effectiveness of the philanthropic sector. Over recent years we have built investments, research, and coalitions in civic science—strengthening connections between science, diverse communities, and our shared civic life. Our partners include pioneering scientists and civic science leaders, renowned national organizations and emerging startups advancing positive social change, and networks of influential peer funders. Together, we work to collaboratively support inclusive scientific and civic ecosystems where discovery and the public good can thrive.

About the Civic Science Fellows Program

Civic Science Fellows are emerging leaders from diverse demographic, cultural, and professional backgrounds. They are thought leaders, bridge builders, change agents, and communicators working to learn about community priorities and scientific research and bring those worlds together on equal footing to create fundamentally new ways of solving problems. Designed to create new partnerships, practices, and knowledge to advance meaningful, inclusive engagement on issues at the interface of science and society, the Civic Science Fellows is now launching a second cycle of Fellows, who will serve for 18 months in 2021–23 and supported by 12 funding partners and 23 host partners. The program was established with a 2020–21 cohort, with initial support from the Rita Allen Foundation, Burroughs Wellcome Fund, Kavli Foundation, Gordon and Betty Moore Foundation, and David and Lucile Packard Foundation.